Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Academic Information Management System (AIMS): 4.2 Add Publication Records - Create Manually

Adding New Records Manually

If the research output records are not available for importing from external databases, you can create the record manually.

1. Click “Add New Content” on the upper right corner.

 

2. Click “Research Outputs”.

 

3. Select the default option “Manually Create”.

undefined

 

4. Click the expand icon next to a category to see the output types, mouse over the type to view its description. Select an appropriate output type.  

undefined

 

5. Change the research output type under the Research Output Category if needed.

undefined

 

6. Provide information for all mandatory fields marked with *. The hint texts can assist you to complete the record. You may also visit the AIMS FAQ for help.

7. Click “Save” or “Submit” at the bottom of the page when finish editing.

undefined

 

8. To submit a record, confirm the submission by selecting “Submitted” and “Done.” 

undefined

Self-archiving in the CUHK Academic Information Management System (Optional)

You may upload the full text of your article in AIMS. This is optional. Library Guide on self-archiving is available HERE. The steps below show how to do self-archiving in an AIMS publication record.


The Section of Fulltext of the Publication

  • Click the folder icon and select the file you want to attach.

 

  • Enter the Description such as Publisher’s Version and Postprint and the embargo date, if any (you may also leave it blank if unsure).


The Section of Open Access

  • Select the type of Open Access and Creative Commons License (you may also leave it blank if unsure), and enter the Article Processing Charge if applicable.

 

Do Not Input These Categories into AIMS

Non-CUHK affiliated publications

  • AIMS only accepts research outputs that are affiliated with CUHK. The system is used for generating reports by the University, any research outputs not affiliated with CUHK should not be listed. 

Teaching activities

  • Other outputs refer to any substantive output of original research not listed in the selectable research output categories; however, it does not include teaching-related activities. 
  • For teaching-related activities, please input them to the SPUS system.

Special items

The following research output types will be handled by ORKTS, you do not need to input into AIMS:

  1. Patents granted
  2. Licensing agreements 
  3. Assignments of intellectual property rights
  4. Companies
  5. Postgraduate research theses

 

Publishing Details

For Accepted/ Advance Online Publication:

  • Provide the Acceptance Date, select "Accepted" in the Publishing Status, and select "N/A" in the Census Period.
  • If the publication information is unavailable on the Internet, please upload an acceptance letter to "Additional Documents"

 

Remarks

Please enter the title in the original language. 

Related Guides

AIMS FAQ is available HERE

ORCID & AIMS integration HERE.

Classification of Research Area HERE