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Academic Information Management System (AIMS): 4.1 Add Publication Records - Import from External Databases

Add New Records by Importing from External Databases

You can import your publication records from Web of Science, Scopus, PubMed, or ORCID if they are indexed in those databases. The recommended database is Web of Science. 

1. Click “Add New Content” on the upper right corner.

 

2. Click “Research Outputs.”

 

3. Select "Import from."

 

4. Select one of the databases, enter the publication title, select the “Title” field, enter the year range, and click “Search.”

Note: If you want to use the author search, please refer to the formats suggested by the hint texts above the search box.

 

5. Select the publication(s) and click the “Validate” button.  

Note: You do not need to import all search results to your AIMS profile. You can only select the record of interest to import.

 

6. Click “Confirm.”

 

7. Click “Validate your publications.”

 

8. Click “Edit.”

 

9. Please check if the imported citation information is correct. Change the research output type under the Research Output Category if needed.

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10. Provide information for all mandatory fields marked with *. The hint texts can assist you to complete the record. You may also visit the AIMS FAQ for help.

11. Click “Save” or “Submit” at the bottom of the page when finish editing.

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12. To submit a record, please confirm the submission by selecting “Submitted” and “Done.” 

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Self-archiving in the CUHK Academic Information Management System (Optional)

You may upload the full text of your article in AIMS. This is optional. Library Guide on self-archiving is available HERE. The steps below show how to do self-archiving in an AIMS publication record.


The Section of Fulltext of the Publication

  • Click the folder icon and select the file you want to attach.

 

  • Enter the Description such as Publisher’s Version and Postprint and the embargo date, if any (you may also leave it blank if unsure).

The Section of Open Access

  • Select the type of Open Access and Creative Commons License (you may also leave it blank if unsure), and enter the Article Processing Charge if applicable.

 

Do Not Input These Categories into AIMS

Non-CUHK affiliated publications

  • AIMS only accepts research outputs that are affiliated with CUHK. The system is used for generating reports by the University, any research outputs not affiliated with CUHK should not be listed. 

Teaching activities

  • Other outputs refer to any substantive output of original research not listed in the selectable research output categories; however, it does not include teaching-related activities. 
  • For teaching-related activities, please input them to the SPUS system.

Special items

The following research output types will be handled by ORKTS, you do not need to input into AIMS:

  1. Patents granted
  2. Licensing agreements 
  3. Assignments of intellectual property rights
  4. Companies
  5. Postgraduate research theses

 

Publishing Details

For Accepted/ Advance Online Publication:

  • Provide the Acceptance Date, select "Accepted" in the Publishing Status, and select "N/A" in the Census Period.
  • If the publication information is unavailable on the Internet, please upload an acceptance letter to "Additional Documents"

 

Remarks

Please enter the title in the original language. 

Related Guides

AIMS FAQ is available HERE. 

ORCID & AIMS integration HERE.

Classification of Research Area HERE.