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CUHK Research Data Repository: How to Deposit Data

This Guide introduces the CUHK Research Data Repository.

How to Deposit Data

On the CUHK Research Data Repository, you have to first create a personal folder under your departmental folder.  Under this personal folder, you may further create subfolders or deposit datasets. This page gives a step-by-step introduction to:

Understand the Hierarchy of the CUHK Research Data Repository

Three basic elements are in the CUHK Research Data Repository: Folder, Dataset, and File.

Folder location:

Folder location


Dataset location:

Dataset location


File location: On the dataset page, files are listed.

File location

Create Your Folder

Before you can deposit a dataset, you have to first create a folder for yourself under your department folder, where you have a Folder Creator role.

A folder can be created with these steps:

1. Log into your account with OnePass credentials.

2. Click "My Data" under your name and click your departmental folder.

           change to "my data" image

Navigate to folder  


3. In the department or faculty (in the case of Faculty of Law) folder, create your personal folder by selecting “New Folder” under the “Add Data” drop down menu.

           add numberings:

Select "New Folder"


4. You are popped to the page “New Subfolder”. Fill in the following information about your new subfolder:

  • Subfolder Name*
  • Identifier*
  • Category*
  • Email*
  • Description

Fill information when creating new folder

    The information will be displayed in the Repository browse page:

Information on result card


5. (Optional) The default setting of the metadata fields for dataset templates is that of your host folder (e.g. Department of Anthropology). You may change to other metadata templates in order to fit the scope of your datasets.

Select metadata template


6. (Optional) You can select the facets that will be displayed when other users browse your subfolder.

Select facets


7. Click “Create Folder” to create your subfolder. The folder is not yet published after this step.

8. When your folder is ready for displaying to the public, you can publish your subfolder by clicking “Publish”.

Publish folder


Deposit and Publish Your Datasets

A dataset in the CUHK Research Data Repository is a collection of your data files, documentation, code, etc. Metadata describing the dataset comes along. You can deposit your datasets with the following steps:

1. Log into your account with your CUHK OnePass credentials on the CUHK Research Data Repository.

2. From the page My Data, navigate to the folder in which you will deposit your dataset.

       Find my folders

* An orange frame in a search result denotes a folder.

3. In the folder, select “New Dataset” under “Add Data.”

Create new dataset


4. The page for creating a new dataset is presented. Fill in the Citation Metadata. Fields with an asterisk are required.

Fill in citation metadata


5. Under the “Files” tab, upload your files, if they are ready, either by drag and drop the files or with "Select Files to Add" button.

Each file being uploaded should be less than 3GB.  If your file(s) are larger than 3GB, please contact the Research Data Team at

If your files are not ready to be uploaded, you can upload them later according to the steps on the guide Managing Your Datasets.

Upload files by drag and drop or "Select Files to Add"


6. Click “Save Dataset” to save your dataset. 

7. (Optional) If more metadata templates are set to your dataset, click “Add + Edit Metadata” under the “Metadata” tab to edit.

Add and edit meadata


   Insert the metadata under the other metadata templates.

Insert other metadata


8. When your dataset is ready to publish, click Publish Dataset on your dataset page. You can also further manage your datasets before or after publishing.  Major changes to the dataset will lead to a higher degree version.

Publish dataset

Deposit Your Datasets from Dropbox

You can deposit datasets from your Dropbox account directly into the CUHK Research Data Repository.  

1. Log into your Dropbox account.

2. Log into your CUHK Research Data Repository account with your CUHK OnePass credentials.

3. From the page My Data, navigate to the folder in which you will deposit your dataset.

4. In the folder, select “New Dataset” under “Add Data.”

Create new dataset


5. Fill in the Citation Metadata. Fields with an asterisk are required.

Fill in citation metadata


6. Under the “Files” tab, click "Upload from Dropbox."

Upload from Dropbox


7. Select the file(s) for deposit from the Dropbox account and click "Choose." 

Choose the files from Dropbox


8. Ensure all files have been uploaded before clicking "Save Dataset."

Uploading files from Dropbox


9. When your dataset is ready to publish, click Publish Dataset on your dataset page.

Deposit Your Datasets from GitHub

You can push datasets from your GitHub directly into the CUHK Research Data Repository.

1. Create a dataset in the CUHK Research Data Repository to reserve a dataset DOI.

Create a dataset and reserve dataset DOI


2. In your GitHub account, create a new workflow.yml file in the directory .github/workflows/.

   Paste the following code in the file space by replacing {{secrets.DATAVERSE_TOKEN}} and {{DOI_of_dataset}} respectively with the API Token of your Data Repository account and dataset DOI.

    types: [published]

    runs-on: ubuntu-latest
      - name: Send repo to Dataverse 
        uses: IQSS/dataverse-uploader@v1.4
          DATAVERSE_DATASET_DOI: ${{DOI_of_dataset}}

    It will looks like this:



3. Create a new release with the following steps:

3.1 Click Create a new release.

Create a new release 1

3.2 Create a release title and add the description.

Create a new release 2


3.3 Under Choose a tag, create a new tag (e.g. v1) for your future reference. Click + Create new tag: {tag}.

Create a new release 3


4. Click Publish release. While the release is being published, you can view the workflow under Action.

View workflow under Action


5. To create another release, click Releases and repeat the release creation process.

Create another release


6. For Unpublished dataset, ALL files in the draft will be refreshed when there is a new release.

    For Published dataset, a draft of the dataset will be created with all files being pushed to the draft. Meanwhile the published version is not affected. 

    When you think the files in the draft are ready, click Publish Dataset on the dataset page for publication.

Tips: Where to Deposit Your Datasets

You have to create your personal folder under your departmental folder for data deposit. 

If you are a student, your supervisor will create for you a personal folder under his personal folder.


Having a personal folder benefits you with more control of your datasets, for instance Guestbook or the sharing of your research folder.

Support on Data Deposit

If any help on data deposit is needed, researchers may contact the Research Data Team at or by filling the online form.