A journal's OA policy may indicate which version of a full text can be used for self-archiving.
| Version | Also known as | Description | Self-archiving |
|
Published |
Publisher’s version, Publisher’s PDF, Version of record |
This version goes through the copy-editing and typesetting processes with branding conducted by the publisher, and it is available on the publisher website. |
Gold OA publishing allows the published version to be archived in a subject-specific or institutional repository. |
|
Postprint |
Accepted manuscript, Final version |
This version has gone through the peer-review process and has been accepted by the publisher. It is usually prior to copy-editing and typesetting. |
Some publishers may allow archiving of this version in a subject-specific or institutional repository immediately or after an embargo period. |
|
Preprint |
Original manuscript |
This version has NOT gone through the peer-review process. |
Refer to the Preprint Guide. |
Funders increasingly mandate their funded research outputs to adopt open access (OA) publishing. Self-archiving a copy of your research outputs in a subject-specific or institutional repository is a way to fulfill such a requirement. The Academic Information Management System (AIMS) is the institutional repository of CUHK.
Different funders, publishers, journals, and repositories have their own OA policies and guidelines, please check the relevant policies before you archive the research outputs.
Here are some useful online tools:
Below is a summary of the self-archiving policy of the post-print version of articles in journals in an institutional repository. This self-archiving of a post-print allows you to share your article without paying an Article Processing Charge.
| Publisher | Embargo Period | More Information |
|---|---|---|
| Elsevier | 6 - 36 months Journal Embargo Finder |
Find out more |
| Cambridge University Press | 0 - 6 months Each Journal Policy |
Find out more |
| Nature Portfolio Journal | 6 months | Find out more |
| Palgrave Macmillan | 12 months | Find out more |
| Springer | 12 months | Find out more |
| Taylor & Francis and Routledge | Vary between journals Open cost finder |
Find out more |
| Wiley | 12-24 months Author Compliance Tool |
Find out more |
| Oxford University Press | Vary between journals Accepted Manuscript Embargo Period |
Find out more |
| SAGE | No | Find out more |
| Emerald Publishing | No | Find out more |
| John Benjamins | No | Find out more |
For more publishers, please check Sherpa Romeo
You may upload a full text of your article in the Academic Information Management System (AIMS). The steps HERE show how to do self-archiving in an AIMS publication record.
Copyright owners have the exclusive right to copy, reproduce, disseminate, perform, broadcast, and adapt their works. Normally authors retain the copyright of their scholarly works until they sign a publishing agreement that transfers the copyright to a publisher. Some publishing agreements may transfer all copyright to a publisher while some may allow authors to retain certain rights to use the work. Therefore, it is important to understand and review your publishing agreement with your publisher.
As an academician, you may want to retain some rights of your published work for teaching, making further adaptions such as translation, and depositing a copy to an institutional repository to comply with a funder’s OA policy.
The Scholarly Publishing and Academic Resources Coalition (SPARC) provides more information on author rights. Authors may use the SPARC Author Addendum to amend the publishing agreement to retain certain rights.
